731.4 - KEY CONTROL
PURPOSE: To establish and implement an effective key control policy; to provide legitimate access to all company personnel; to establish "key" procedures for termination, resignations, etc., and to establish issuing authority.I. ISSUING AUTHORITY
A. The District Administrator with the advice of Building Principals will authorize the issuance of individual keys to personnel where a need for access to the area in questions can be demonstrated.
B. Specific keys will be authorized to those who can demonstrate a need for access.
II. KEYS MAY NOT BE LEFT UNATTENDED
A. All keys issued on a "permanent" basis shall be retained in the possession of the person to whom issued at all times. Practices such as loaning keys out or leaving key on/in desks shall be discontinued.
III. LOST/STOLEN KEYS
A. Any person losing a key(s) must notify the Building Principal immediately to ensure against compromise of the system.
1. Notification shall be made by telephone or in person and followed up by completing a "Key Request, Control and Approval Form."
IV. REPLACEMENT COSTS
A. Upon receiving notice of a compromised area due to lost or stolen keys, the Superintendent will:
1. Replace all affected cores.
2. Re-issue keys to open above.
3. Compute the total materials cost for affected cores and present a copy to the responsible person for immediate reimbursement.
V. KEYS NOT TO BE LOANED TO UNAUTHORIZED PERSONNEL
A. To protect the integrity of assigned areas, no issued key may be loaned or signed out to anyone not previously authorized by either the Superintendent or Building Principal.
Adopted: July 31, 1991
KEY RECEIPT AGREEMENT
I, the undersigned, hereby acknowledge receipt of the key(s) described below. I understand that the key(s) issued are the property of the School District of Auburndale and are not to be duplicated in any form, or loaned to anyone under any circumstances. I agree that it is my responsibility to promptly report any loss of theft of said key(s) and said key(s) are to be returned upon request or when my need for said key(s) no longer exists.
I further understand that all keys are to be returned within ten (10) days of the close of the activity in which the key was issued. In the event the key is not returned within the 10 day limit, future keys will not be issued.
I further understand that if the key(s) issued are not returned upon request, are lost or stolen, that associated re-keying costs may be my responsibility and that any violation of this agreement may result in termination of my employment and/or refusal to utilize district facilities with the School District of Auburndale.
KEY(S) ISSUED: _____________________________________________
____________________________ ____________________________
(Employee Signature) (Witness Signature)
___________________________
(Date)
Original: Superintendent's Office
Copy: Employee
Posted: 11/15/2007 07:14:24 am