|
A credit card for school district uses will be kept in the District Office. The credit card may be used by staff with approval from the District Office. The use of the credit card shall be limited to the amount approved.
The credit card may be used for travel and transportation expenses as well as emergencies related to pre approved professional travel. Credit card charges are not to exceed the amount submitted for reimbursement. Charges are not to include alcoholic beverages or illegal substances. The credit card may be used for conference materials that were not anticipated, in order to take advantage of onsite discounts not otherwise available, but charges shall not exceed the staff member’s budget limitations.
The credit card may not be used for personal purchases, nor for any use that has not been approved that would need District approval if the normal purchasing procedure were followed. Purchase receipts must be submitted for all billed amounts. The District reserves the right to obtain detailed receipts from the merchant if summary receipts are submitted.
Inappropriate or illegal use of the credit card and/or failure to strictly comply with the limitations and requirements established for the use of the credit card may result in a loss of credit card privileges; disciplinary action, up to and including termination; and possible referral to law enforcement authorities for prosecution. Staff members will be personally responsible for any and all inappropriate charges, including finance charges and/or interest assessed in connection with inappropriate usage.
Discounts, premiums, or prizes from the credit card company or from any merchant doing school business using the credit card become the resources of the District and will be used solely for the District's benefit.
Adopted: April 20, 2011
| 
