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Secretaries are expected to perform a variety of clerical tasks as well as specific duties related to the position assigned. Many of the tasks require a high degree of confidentiality. A secretary must possess strong technical skills in computer operations and program applications.
QUALIFICATIONS: Minimum of an Associate Degree in Office Administration or as an Administrative Assistant; or five years experience performing, at a high level, the duties and responsibilities associated with this position.
REPORTS TO: Building Principal or Director of Special Education Designee
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Serve as a confidential secretary to the Building Principal and Guidance Counselor or Director of Special Education Designee.
Maintain general/office files. Ensure absolute confidentiality of information, files and records.
Perform usual office routines and practices including answering phones and intercom system, taking and conveying messages, distributing mail, greeting and helping parents and visitors.
Type, prepare, distribute, file records/reports, correspondence, newsletters, etc. related to the position assigned.
Able to count money, prepare deposits, receipts and vouchers, track student fees and fines, and maintain activity accounts.
Administer medication according to policy and regulations.
Assist with orientation of substitute teachers.
Perform other duties as assigned.
HUMAN RELATIONS SKILLS:
Maintain a positive attitude and style that contributes to the overall public relations of the district.
Able to be flexible and work with interruptions in a positive manner and in an environment with a number of staff, students, and parents often present.
Able to maintain self-control under stressful situations and workload pressures without exhibiting negative behaviors (e.g., loss of temper, rudeness, use of foul language, etc.).
Able to use logical reasoning principles to arrive at solutions to work-related problems for which no established procedures exist.
Adopted: August 20, 2008
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